This article shows all keyboard shortcuts for Microsoft Word. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Word on Windows.
Get these keyboard shortcuts in a Word document at this link: Word 2016 for Windows keyboard shortcuts.
Notes:
The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
Commands that require you to press and release multiple keys together are indicated with a plus sign (+). Commands that require you to press multiple keys in order are indicated by a comma sign (,).
In this topic
Frequently used shortcuts
This table shows the most frequently used shortcuts in Microsoft Word.
To do this | Press |
---|---|
Go to 'Tell me what you want to do' | Alt+Q |
Open | Ctrl+O |
Save | Ctrl+S |
Close | Ctrl+W |
Cut | Ctrl+X |
Copy | Ctrl+C |
Paste | Ctrl+V |
Select all | Ctrl+A |
Bold | Ctrl+B |
Italic | Ctrl+I |
Underline | Ctrl+U |
Decrease font size 1 point | Ctrl+[ |
Increase font size 1 point | Ctrl+] |
Center text | Ctrl+E |
Left align text | Ctrl+L |
Right align text | Ctrl+R |
Cancel | Esc |
Undo | Ctrl+Z |
Re-do | Ctrl+Y |
Zoom | Alt+W, Q, then tab in Zoom dialog box to the value you want. |
Use the keyboard to move around the ribbon
The ribbon is the strip at the top of Word, organized by tabs. Each tab displays a different ribbon. Ribbons are made up of groups, and each group includes one or more commands. You can access every command in Word by using a shortcut.
Note: Add-ins and other programs may add new tabs to the ribbon and may provide access keys for those tabs.
There are two ways to move through the tabs in the ribbon:
To go to the ribbon, press Alt, and then, to move between tabs, use the Right Arrow and Left Arrow keys.
To go directly to a specific tab on the ribbon, use one of the access keys.
Use the access keys
To do this | Press |
---|---|
To use Backstage view, open the File page. | Alt+F |
To use themes, colors, and effects, such as page borders, open the Design tab. | Alt+G |
To use common formatting commands, paragraph styles, or to use the Find tool. open Home tab. | Alt+H |
To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab . | Alt+M |
To insert tables, pictures and shapes, headers, or text boxes, open Insert tab. | Alt+N |
To work with page margins, page orientation, indentation, and spacing, open Layout tab. | Alt+P |
To type a search term for Help content, open 'Tell me' box on ribbon. | Alt+Q, then enter the search term |
To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab. | Alt+R |
To add a table of contents, footnotes, or a table of citations, open the References tab. | Alt+S |
To choose a document view or mode, such as Read Mode or Outline view, open the View tab. You can also set Zoom magnification and manage multiple windows of documents. | Alt+W |
Use commands on a ribbon by using the keyboard
To move to the list of ribbon tabs, press Alt; to go directly to a tab, press a keyboard shortcut.
To move into the ribbon, press the Down Arrow key. (JAWS refers to this action as a move to the lower ribbon.)
To move between commands, press the Tab key or Shift+Tab.
To move in the group that’s currently selected, press the Down Arrow key.
To move between groups on a ribbon, press Ctrl+Right Arrow or Ctrl+Left Arrow.
Controls on the ribbon are activated in different ways, depending upon the type of control:
If the selected command is a button, to activate it, press Spacebar or Enter.
If the selected command is a split button (that is, a button that opens a menu of additional options), to activate it, press Alt+Down Arrow. Tab through the options. To select the current option, press Spacebar or Enter.
If the selected command is a list (such as the Font list), to open the list, press the Down Arrow key. Then, to move between items, use the Up Arrow or Down Arrow key.
If the selected command is a gallery, to select the command, press Spacebar or Enter. Then, tab through the items.
Tip: In galleries with more than one row of items, the Tab key moves from the beginning to the end of the current row and, when it reaches the end of the row, it moves to the beginning of the next one. Pressing the Right Arrow key at the end of the current row moves back to the beginning of the current row.
Use access keys when you can see the KeyTips
To use access keys:
Press Alt.
Press the letter shown in the square KeyTip that appears over the ribbon command that you want to use.
Depending on which letter you press, you may be shown additional KeyTips. For example, if you press Alt+F, the Office Backstage opens on the Info page which has a different set of KeyTips. If you then press Alt again, KeyTips appear.
Change focus by using the keyboard instead of a mouse
The following table lists some ways to move the keyboard focus when you're using only the keyboard.
To do this | Press |
---|---|
Select the active tab of the ribbon and activate the access keys. | Alt or F10. Use access keys or arrow keys to move to a different tab. |
Move the focus to commands on the ribbon. | Tab or Shift+Tab |
Move the focus to each command on the ribbon, forward or backward, respectively. | Tab or Shift+Tab |
Move down, up, left, or right, respectively, among the items on the ribbon. | Down Arrow, Up Arrow, Left Arrow, or Right Arrow |
Expand or collapse the ribbon. | Ctrl+F1 |
Display the shortcut menu for a selected item. | Shift+F10 |
Move the focus to a different pane of the window, such as the Format Picture pane, the Grammar pane, or the Selection pane . | F6 |
Activate a selected command or control on the ribbon. | Spacebar or Enter |
Open a selected menu or gallery on the ribbon. | Spacebar or Enter |
Finish modifying a value in a control on the ribbon, and move focus back to the document. | Enter |
Cycle through floating shapes, such as text boxes or images. | Ctrl+Alt+5, and then the Tab key repeatedly |
Exit the floating shape navigation and return to the normal navigation. | Esc |
Keyboard shortcut reference for Microsoft Word
Create and edit documents
Create, view, and save documents
To do this | Press |
---|---|
Create a new document. | Ctrl+N |
Open a document. | Ctrl+O |
Close a document. | Ctrl+W |
Split the document window. | Alt+Ctrl+S |
Remove the document window split. | Alt+Shift+C or Alt+Ctrl+S |
Save a document. | Ctrl+S |
Work with Web content
To do this | Press |
---|---|
Insert a hyperlink. | Ctrl+K |
Go back one page. | Alt+Left Arrow |
Go forward one page. | Alt+Right Arrow |
Refresh. | F9 |
Print and preview documents
To do this | Press |
---|---|
Print a document. | Ctrl+P |
Switch to print preview. | Alt+Ctrl+I |
Move around the preview page when zoomed in. | Arrow keys |
Move by one preview page when zoomed out. | Page Up or Page Down |
Move to the first preview page when zoomed out. | Ctrl+Home |
Move to the last preview page when zoomed out. | Ctrl+End |
Check spelling and review changes in a document
To do this | Press |
---|---|
Insert a comment (in the Revision task pane). | Alt+R, C |
Turn change tracking on or off. | Ctrl+Shift+E |
Close the Reviewing Pane if it is open. | Alt+Shift+C |
Select Review tab on ribbon. | Alt+R, then Down Arrow to move to commands on this tab. |
Select Spelling & Grammar | Alt+R, S |
Find, replace, and go to specific items in the document
To do this | Press |
---|---|
Open the search box in the Navigation task pane. | Ctrl+F |
Replace text, specific formatting, and special items. | Ctrl+H |
Go to a page, bookmark, footnote, table, comment, graphic, or other location. | Ctrl+G |
Switch between the last four places that you have edited. | Alt+Ctrl+Z |
Use the keyboard to move around in a document
To move | Press |
---|---|
One character to the left | Left Arrow Influence [ ] The song is speculated to have been influenced by the works of the renowned poet Allama Mohammad Iqbal. Pakistani song dil dil pakistan. However, a fair share of the credit has been attributed to as well. |
One character to the right | Right Arrow |
One word to the left | Ctrl+Left Arrow |
One word to the right | Ctrl+Right Arrow |
One paragraph up | Ctrl+Up Arrow |
One paragraph down | Ctrl+Down Arrow |
One cell to the left (in a table) | Shift+Tab |
One cell to the right (in a table) | Tab |
Up one line | Up Arrow |
Down one line | Down Arrow |
To the end of a line | End |
To the beginning of a line | Home |
To the top of the window | Alt+Ctrl+Page Up |
To the end of the window | Alt+Ctrl+Page Down |
Up one screen (scrolling) | Page Up |
Down one screen (scrolling) | Page Down |
To the top of the next page | Ctrl+Page Down |
To the top of the previous page | Ctrl+Page Up |
To the end of a document | Ctrl+End |
To the beginning of a document | Ctrl+Home |
To a previous revision | Shift+F5 |
After opening a document, to the location you were working in when the document was last closed | Shift+F5 |
Insert or mark Table of Contents, footnotes, and citations
To do this | Press |
---|---|
Mark a table of contents entry. | Alt+Shift+O |
Mark a table of authorities entry (citation). | Alt+Shift+I |
Choose citation options | Alt+Shift+F12, Spacebar |
Mark an index entry. | Alt+Shift+X |
Insert a footnote. | Alt+Ctrl+F |
Insert an endnote. | Alt+Ctrl+D |
Go to next footnote. | Alt+Shift+> |
Go to previous footnote. | Alt+Shift+< |
Go to 'Tell me what you want to do' and Smart Lookup. | Alt+Q |
Work with documents in different views
Word offers several different views of a document. Each view makes it easier to do certain tasks. For example, Read Mode enables you to present two pages of the document side by side, and to use an arrow to move to the next page.
Switch to another view of the document
To do this | Press |
---|---|
Switch to Read Mode view | Alt+W, F |
Switch to Print Layout view. | Alt+Ctrl+P |
Switch to Outline view. | Alt+Ctrl+O |
Switch to Draft view. | Alt+Ctrl+N |
Work with headings in Outline view
These shortcuts only apply if a document is in Outline view.
To do this | Press |
---|---|
Promote a paragraph. | Alt+Shift+Left Arrow |
Demote a paragraph. | Alt+Shift+Right Arrow |
Demote to body text. | Ctrl+Shift+N |
Move selected paragraphs up. | Alt+Shift+Up Arrow |
Move selected paragraphs down. | Alt+Shift+Down Arrow |
Expand text under a heading. | Alt+Shift+Plus Sign |
Collapse text under a heading. | Alt+Shift+Minus Sign |
Expand or collapse all text or headings. | Alt+Shift+A |
Hide or display character formatting. | The slash (/) key on the numeric keypad |
Show the first line of text or all text. | Alt+Shift+L |
Show all headings with the Heading 1 style. | Alt+Shift+1 |
Show all headings up to Heading n. | Alt+Shift+n |
Insert a tab character. | Ctrl+Tab |
Move through the document in Read Mode view
To do this | Press |
---|---|
Go to beginning of document. | Home |
Go to end of document. | End |
Go to page n. | n (n is the page number you want to go to), Enter |
Exit Read mode. | Esc |
Edit and move text and graphics
Select text and graphics
Select text by holding down Shift and using the arrow keys to move the cursor
Extend a selection
To do this | Press |
---|---|
Turn extend mode on. | F8 |
Select the nearest character. | F8, and then press Left Arrow or Right Arrow |
Increase the size of a selection. | F8 (press once to select a word, twice to select a sentence, and so on) |
Reduce the size of a selection. | Shift+F8 |
Turn extend mode off. | Esc |
Extend a selection one character to the right. | Shift+Right Arrow |
Extend a selection one character to the left. | Shift+Left Arrow |
Extend a selection to the end of a word. | Ctrl+Shift+Right Arrow |
Extend a selection to the beginning of a word. | Ctrl+Shift+Left Arrow |
Extend a selection to the end of a line. | Shift+End |
Extend a selection to the beginning of a line. | Shift+Home |
Extend a selection one line down. | Shift+Down Arrow |
Extend a selection one line up. | Shift+Up Arrow |
Extend a selection to the end of a paragraph. | Ctrl+Shift+Down Arrow |
Extend a selection to the beginning of a paragraph. | Ctrl+Shift+Up Arrow |
Extend a selection one screen down. | Shift+Page Down |
Extend a selection one screen up. | Shift+Page Up |
Extend a selection to the beginning of a document. | Ctrl+Shift+Home |
Extend a selection to the end of a document. | Ctrl+Shift+End |
Extend a selection to the end of a window. | Alt+Ctrl+Shift+Page Down |
Extend a selection to include the entire document. | Ctrl+A |
Select a vertical block of text. | Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode |
Extend a selection to a specific location in a document. | F8+arrow keys; press Esc to cancel selection mode |
Delete text and graphics
To do this | Press |
---|---|
Delete one character to the left. | Backspace |
Delete one word to the left. | Ctrl+Backspace |
Delete one character to the right. | Delete |
Delete one word to the right. | Ctrl+Delete |
Cut selected text to the Office Clipboard. | Ctrl+X |
Undo the last action. | Ctrl+Z |
Cut to the Spike. (Spike is a feature that allows you to collect groups of text from different locations and paste them in another location). | Ctrl+F3 |
Copy and move text and graphics
To do this | Press |
---|---|
Open the Office Clipboard | Press Alt+H to move to the Home tab, and then press F,O. |
Copy selected text or graphics to the Office Clipboard. | Ctrl+C |
Cut selected text or graphics to the Office Clipboard. | Ctrl+X |
Paste the most recent addition or pasted item from the Office Clipboard. | Ctrl+V |
Move text or graphics once. | F2 (then move the cursor and press Enter) |
Copy text or graphics once. | Shift+F2 (then move the cursor and press Enter) |
When text or an object is selected, open the Create New Building Block dialog box. | Alt+F3 |
When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it. | Shift+F10 |
Cut to the Spike. | Ctrl+F3 |
Paste the Spike contents. | Ctrl+Shift+F3 |
Copy the header or footer used in the previous section of the document. | Alt+Shift+R |
Edit and move through tables
Select text and graphics in a table
To do this | Press |
---|---|
Select the next cell's contents. | Tab |
Select the preceding cell's contents. | Shift+Tab |
Extend a selection to adjacent cells. | Hold down Shift and press an arrow key repeatedly |
Select a column. | Use the arrow keys to move to the column's top or bottom cell, and then do one of the following:
|
Select an entire row | Use arrow keys to move to end of the row, either the first cell (leftmost) in the row or to the last cell (rightmost) in the row.
|
Extend a selection (or block). | Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode |
Select an entire table. | Alt+5 on the numeric keypad (with Num Lock off) |
Move within a table
To move | Press |
---|---|
To the next cell in a row | Tab |
To the previous cell in a row | Shift+Tab |
To the first cell in a row | Alt+Home |
To the last cell in a row | Alt+End |
To the first cell in a column | Alt+Page Up |
To the last cell in a column | Alt+Page Down |
To the previous row | Up Arrow |
To the next row | Down Arrow |
Row up | Alt+Shift+Up Arrow |
Row down | Alt+Shift+Down Arrow |
Insert paragraphs and tab characters in a table
To insert | Press |
---|---|
New paragraphs in a cell | Enter |
Tab characters in a cell | Ctrl+Tab |
Format characters and paragraphs
Format characters
To do this | Press |
---|---|
Open the Font dialog box to change the formatting of characters. | Ctrl+D |
Change the case of letters. | Shift+F3 |
Format all letters as capitals. | Ctrl+Shift+A |
Apply bold formatting. | Ctrl+B |
Apply an underline. | Ctrl+U |
Underline words but not spaces. | Ctrl+Shift+W |
Double-underline text. | Ctrl+Shift+D |
Apply hidden text formatting. | Ctrl+Shift+H |
Apply italic formatting. | Ctrl+I |
Format letters as small capitals. | Ctrl+Shift+K |
Apply subscript formatting (automatic spacing). | Ctrl+Equal Sign |
Apply superscript formatting (automatic spacing). | Ctrl+Shift+Plus Sign |
Remove manual character formatting. | Ctrl+Spacebar |
Change the selection to the Symbol font. | Ctrl+Shift+Q |
Change or resize the font
To do this | Press |
---|---|
Open the Font dialog box to change the font. | Ctrl+Shift+F |
Increase the font size. | Ctrl+Shift+> |
Decrease the font size. | Ctrl+Shift+< |
Increase the font size by 1 point. | Ctrl+] |
Decrease the font size by 1 point. | Ctrl+[ |
Copy formatting
To do this | Press |
---|---|
Copy formatting from text. | Ctrl+Shift+C |
Apply copied formatting to text. | Ctrl+Shift+V |
Change paragraph alignment
To do this | Press |
---|---|
Switch a paragraph between centered and left-aligned. | Ctrl+E |
Switch a paragraph between justified and left-aligned. | Ctrl+J |
Switch a paragraph between right-aligned and left-aligned. | Ctrl+R |
Left align a paragraph. | Ctrl+L |
Indent a paragraph from the left. | Ctrl+M |
Remove a paragraph indent from the left. | Ctrl+Shift+M |
Create a hanging indent. | Ctrl+T |
Reduce a hanging indent. | Ctrl+Shift+T |
Remove paragraph formatting. | Ctrl+Q |
Copy and review text formats
To do this | Press |
---|---|
Display nonprinting characters. | Ctrl+Shift+* (asterisk on numeric keypad does not work) |
Review text formatting. | Shift+F1 (then click the text with the formatting you want to review) |
Copy formats. | Ctrl+Shift+C |
Paste formats. | Ctrl+Shift+V |
Set line spacing
To do this | Press |
---|---|
Single-space lines. | Ctrl+1 |
Double-space lines. | Ctrl+2 |
Set 1.5-line spacing. | Ctrl+5 |
Add or remove one line space preceding a paragraph. | Ctrl+0 (zero) |
Apply styles to paragraphs
To do this | Press |
---|---|
Open Apply Styles task pane. | Ctrl+Shift+S |
Open Styles task pane. | Alt+Ctrl+Shift+S |
Start AutoFormat. | Alt+Ctrl+K |
Apply the Normal style. | Ctrl+Shift+N |
Apply the Heading 1 style. | Alt+Ctrl+1 |
Apply the Heading 2 style. | Alt+Ctrl+2 |
Apply the Heading 3 style. | Alt+Ctrl+3 |
To close the Styles task pane
If the Styles task pane is not selected, press F6 to select it.
Press Ctrl+Spacebar.
Use the arrow keys to select Close, and then press Enter.
Insert special characters
To insert this | Press |
---|---|
A field | Ctrl+F9 |
A line break | Shift+Enter |
A page break | Ctrl+Enter |
A column break | Ctrl+Shift+Enter |
An em dash | Alt+Ctrl+Minus Sign (on the numeric keypad) |
An en dash | Ctrl+Minus Sign (on the numeric keypad) |
An optional hyphen | Ctrl+Hyphen |
A nonbreaking hyphen | Ctrl+Shift+Hyphen |
A nonbreaking space | Ctrl+Shift+Spacebar |
The copyright symbol | Alt+Ctrl+C |
The registered trademark symbol | Alt+Ctrl+R |
The trademark symbol | Alt+Ctrl+T |
An ellipsis | Alt+Ctrl+Period |
A single opening quotation mark | Ctrl+`(single quotation mark), `(single quotation mark) |
A single closing quotation mark | Ctrl+' (single quotation mark), ' (single quotation mark) |
Double opening quotation marks | Ctrl+` (single quotation mark), Shift+' (single quotation mark) |
Double closing quotation marks | Ctrl+' (single quotation mark), Shift+' (single quotation mark) |
An AutoText entry | Enter (after you type the first few characters of the AutoText entry name and when the ScreenTip appears) |
Insert characters by using character codes
To do this | Press |
---|---|
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20AC, and then hold down Alt and press X. | The character code, Alt+X |
Find out the Unicode character code for the selected character | Alt+X |
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad. | Alt+the character code (on the numeric keypad) |
Insert and edit objects
Insert an object
Press Alt, N, J, and then J to open the Object dialog box.
Do one of the following.
Press Down Arrow to select an object type, and then press Enter to create an object.
Press Ctrl+Tab to switch to the Create from File tab, press Tab, and then type the file name of the object that you want to insert or browse to the file.
Edit an object
With the cursor positioned to the left of the object in your document, select the object by pressing Shift+Right Arrow.
Press Shift+F10.
Press the Tab key to get to Object name, press Enter, and then press Enter again.
Insert SmartArt graphics
Press and release Alt, N, and then M to select SmartArt.
Press the arrow keys to select the type of graphic that you want.
Press Tab, and then press the arrow keys to select the graphic that you want to insert.
Press Enter.
Insert WordArt
Press and release Alt, N, and then W to select WordArt.
Press the arrow keys to select the WordArt style that you want, and then press Enter.
Type the text that you want.
Press Esc to select the WordArt object, and then use the arrow keys to move the object.
Press Esc again to return to return to the document.
Mail merge and fields
Note: You must press Alt+M, or click Mailings, to use these keyboard shortcuts.
Perform a mail merge
To do this | Press |
---|---|
Preview a mail merge. | Alt+Shift+K |
Merge a document. | Alt+Shift+N |
Print the merged document. | Alt+Shift+M |
Edit a mail-merge data document. | Alt+Shift+E |
Insert a merge field. | Alt+Shift+F |
Work with fields
To do this | Press |
---|---|
Insert a DATE field. | Alt+Shift+D |
Insert a LISTNUM field. | Alt+Ctrl+L |
Insert a Page field. | Alt+Shift+P |
Insert a TIME field. | Alt+Shift+T |
Insert an empty field. | Ctrl+F9 |
Update linked information in a Microsoft Word source document. | Ctrl+Shift+F7 |
Update selected fields. | F9 |
Unlink a field. | Ctrl+Shift+F9 |
Switch between a selected field code and its result. | Shift+F9 |
Switch between all field codes and their results. | Alt+F9 |
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. | Alt+Shift+F9 |
Go to the next field. | F11 |
Go to the previous field. | Shift+F11 |
Lock a field. | Ctrl+F11 |
Unlock a field. | Ctrl+Shift+F11 |
Language Bar
Set proofing language
Every document has a default language, typically the same default language as your computer's operating system. But If your document also contains words or phrases in a different language, it's a good idea to set the proofing language for those words. This not only makes it possible to check spelling and grammar for those phrases, it makes it possible for assistive technologies like screen readers to handle them.
To do this | Press |
---|---|
Open the Set Proofing Language dialog box | Alt+R, U, L |
Review list of proofing languages | Down Arrow |
Set default languages | Alt+R, L |
Turn on East Asian Input Method Editors
To do this | Press |
---|---|
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off. | Alt+~ |
Turn Korean Input Method Editor (IME) on 101 keyboard on or off. | Right Alt |
Turn Chinese Input Method Editor (IME) on 101 keyboard on or off. | Ctrl+Spacebar |
Function key reference
Function keys
To do this | Press |
---|---|
Get Help or visit Office.com. | F1 |
Move text or graphics. | F2 |
Repeat the last action. | F4 |
Choose the Go To command (Home tab). | F5 |
Go to the next pane or frame. | F6 |
Choose the Spelling command (Review tab). | F7 |
Extend a selection. | F8 |
Update the selected fields. | F9 |
Show KeyTips. | F10 |
Go to the next field. | F11 |
Choose the Save As command. | F12 |
Shift+Function keys
To do this | Press |
---|---|
Start context-sensitive Help or reveal formatting. | Shift+F1 |
Copy text. | Shift+F2 |
Change the case of letters. | Shift+F3 |
Repeat a Find or Go To action. | Shift+F4 |
Move to the last change. | Shift+F5 |
Go to the previous pane or frame (after pressing F6). | Shift+F6 |
Choose the Thesaurus command (Review tab, Proofing group). | Shift+F7 |
Reduce the size of a selection. | Shift+F8 |
Switch between a field code and its result. | Shift+F9 |
Display a shortcut menu. | Shift+F10 |
Go to the previous field. | Shift+F11 |
Choose the Save command. | Shift+F12 |
Ctrl+Function keys
To do this | Press |
---|---|
Expand or collapse the ribbon. | Ctrl+F1 |
Choose the Print Preview command. | Ctrl+F2 |
Cut to the Spike. | Ctrl+F3 |
Close the window. | Ctrl+F4 |
Go to the next window. | Ctrl+F6 |
Insert an empty field. | Ctrl+F9 |
Maximize the document window. | Ctrl+F10 |
Lock a field. | Ctrl+F11 |
Choose the Open command. | Ctrl+F12 |
Ctrl+Shift+Function keys
To do this | Press |
---|---|
Insert the contents of the Spike. | Ctrl+Shift+F3 |
Edit a bookmark. | Ctrl+Shift+F5 |
Go to the previous window. | Ctrl+Shift+F6 |
Update linked information in a Word source document. | Ctrl+Shift+F7 |
Extend a selection or block. | Ctrl+Shift+F8, and then press an arrow key |
Unlink a field. | Ctrl+Shift+F9 |
Unlock a field. | Ctrl+Shift+F11 |
Choose the Print command. | Ctrl+Shift+F12 |
Alt+Function keys
To do this | Press |
---|---|
Go to the next field. | Alt+F1 |
Create a new Building Block. | Alt+F3 |
Exit Word. | Alt+F4 |
Restore the program window size. | Alt+F5 |
Move from an open dialog box back to the document, for dialog boxes that support this behavior. | Alt+F6 |
Find the next misspelling or grammatical error. | Alt+F7 |
Run a macro. | Alt+F8 |
Switch between all field codes and their results. | Alt+F9 |
Display the Selection task pane. | Alt+F10 |
Display Microsoft Visual Basic code. | Alt+F11 |
Alt+Shift+Function keys
To do this | Press |
---|---|
Go to the previous field. | Alt+Shift+F1 |
Choose the Save command. | Alt+Shift+F2 |
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. | Alt+Shift+F9 |
Display a menu or message for an available action. | Alt+Shift+F10 |
Choose Table of Contents button in the Table of Contents container when the container is active. | Alt+Shift+F12 |
Ctrl+Alt+Function keys
To do this | Press |
---|---|
Display Microsoft System Information. | Ctrl+Alt+F1 |
Choose the Open command. | Ctrl+Alt+F2 |
This article does not cover customizing keyboard shortcuts or creating keyboard shortcuts for macros or AutoText.
If you are using Microsoft Word Starter, be aware that not all the features listed for Word are supported in Word Starter. For more information about the features available in Word Starter, see Word Starter feature support.
In this article
Find and use keyboard shortcuts
For keyboard shortcuts in which you press two or more keys at the same time, the keys to press are separated by a plus sign (+) in Microsoft Word 2010 Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).
Use the keyboard to expand sections
To expand all sections of the article, press Tab until Show all is selected, and then press Enter. Press Enter again to collapse all sections.
To expand just one section of the article, press Tab until that section heading and plus sign are selected, and then press Enter. Press Enter again to collapse the section.
Search this article
Important: Before you start to search, press Tab until Show All is selected, and then press Enter.
Press Ctrl+F.
The Search dialog box opens, with the cursor ready for you to type.
Type the search text in the box.
Press Enter.
Print this article
To print this topic, press Tab until Show All is selected, press Enter, and then press Ctrl+P.
Microsoft Office basics
Display and use windows
To do this | Press |
---|---|
Switch to the next window. | Alt+Tab |
Switch to the previous window. | Alt+Shift+Tab |
Close the active window. | Ctrl+W or Ctrl+F4 |
Restore the size of the active window after you maximize it. | Alt+F5 |
Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once. | F6 |
Move to a task pane from another pane in the program window (counterclockwise direction). | Shift+F6 |
When more than one window is open, switch to the next window. | Ctrl+F6 |
Switch to the previous window. | Ctrl+Shift+F6 |
Maximize or restore a selected window. | Ctrl+F10 |
Copy a picture of the screen to the Clipboard. | Print Screen |
Copy a picture of the selected window to the Clipboard. | Alt+Print Screen |
Use dialog boxes
To do this | Press |
---|---|
Move to the next option or option group. | Tab |
Move to the previous option or option group. | Shift+Tab |
Switch to the next tab in a dialog box. | Ctrl+Tab |
Switch to the previous tab in a dialog box. | Ctrl+Shift+Tab |
Move between options in an open drop-down list, or between options in a group of options. | Arrow keys |
Perform the action assigned to the selected button; select or clear the selected check box. | Spacebar |
Select an option; select or clear a check box. | Alt+ the letter underlined in an option |
Open a selected drop-down list. | Alt+Down Arrow |
Select an option from a drop-down list. | First letter of an option in a drop-down list |
Close a selected drop-down list; cancel a command and close a dialog box. | Esc |
Run the selected command. | Enter |
Use edit boxes within dialog boxes
An edit box is a blank box in which you type or paste an entry, such as your user name or the path to a folder.
To do this | Press |
---|---|
Move to the beginning of the entry. | Home |
Move to the end of the entry. | End |
Move one character to the left or right. | Left Arrow or Right Arrow |
Move one word to the left. | Ctrl+Left Arrow |
Move one word to the right. | Ctrl+Right Arrow |
Select or unselect one character to the left. | Shift+Left Arrow |
Select or unselect one character to the right. | Shift+Right Arrow |
Select or unselect one word to the left. | Ctrl+Shift+Left Arrow |
Select or unselect one word to the right. | Ctrl+Shift+Right Arrow |
Select from the insertion point to the beginning of the entry. | Shift+Home |
Select from the insertion point to the end of the entry. | Shift+End |
Use the Open and Save As dialog boxes
To do this | Press |
---|---|
Display the Open dialog box. | Ctrl+F12 or Ctrl+O |
Display the Save As dialog box. | F12 |
Open the selected folder or file. | Enter |
Open the folder one level above the selected folder. | BACKSPACE |
Delete the selected folder or file. | DELETE |
Display a shortcut menu for a selected item such as a folder or file. | Shift+F10 |
Move forward through options. | Tab |
Move back through options. | Shift+Tab |
Open the Look in list. | F4 or Alt+I |
Undo and redo actions
To do this | Press |
---|---|
Cancel an action. | Esc |
Undo an action. | Ctrl+Z |
Redo or repeat an action. | Ctrl+Y |
Access and use task panes and galleries
To do this | Press |
---|---|
Move to a task pane from another pane in the program window. (You may need to press F6 more than once.) | F6 |
When a menu is active, move to a task pane. (You may need to press Ctrl+Tab more than once.) | Ctrl+Tab |
When a task pane is active, select the next or previous option in the task pane. | Tab or Shift+Tab |
Display the full set of commands on the task pane menu. | Ctrl+Spacebar |
Perform the action assigned to the selected button. | Spacebar or Enter |
Open a drop-down menu for the selected gallery item. | Shift+F10 |
Select the first or last item in a gallery. | Home or End |
Scroll up or down in the selected gallery list. | Page Up or Page Down |
Close a task pane
Press F6 to move to the task pane, if necessary.
Press Ctrl+Spacebar.
Use the arrow keys to select Close, and then press Enter.
Move a task pane
Press F6 to move to the task pane, if necessary.
Press Ctrl+Spacebar.
Use the arrow keys to select Move, and then press Enter.
Use the arrow keys to move the task pane, and then press Enter.
Resize a task pane
Press F6 to move to the task pane, if necessary.
Press Ctrl+Spacebar.
Use the arrow keys to select Size, and then press Enter.
Use the arrow keys to resize the task pane, and then press Enter.
Access and use available actions
To do this | Press |
---|---|
Display the shortcut menu for the selected item. | Shift+F10 |
Display the menu or message for an available action or for the AutoCorrect Options button or the Paste options button . If more than one action is present, switch to the next action and display its menu or message. | Alt+Shift+F10 |
Move between options in a menu of available actions. | Arrow keys |
Perform the action for the selected item on a menu of available actions. | Enter |
Close the available actions menu or message. | Esc |
Tips
You can ask to be notified by a sound whenever an action is available (not available in Word Starter). To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
If you have access to the Internet, you can download Microsoft Office Sounds from Office.com. After you install the sound files, do the following:
Press Alt+F, T to open Word Options.
Press A to select Advanced, and then press Tab to move to the Advanced Options for working with Word .
Press Alt+S twice to move to the Provide feedback with sound check box, which is under General, and then press Spacebar.
Press Tab repeatedly to select OK, and then press Enter.
Note: When you select or clear this check box, the setting affects all Office programs that support sound.
Move through the Ribbon
Access any command with a few keystrokes
Access keys let you quickly use a command by pressing a few keys, regardless of where you are in the program. Every command in Word 2010 can be accessed by using an access key. You can get to most commands by using two to five keystrokes. To use an access key:
Press Alt.
The KeyTips are displayed over each feature that is available in the current view.
Press the letter shown in the KeyTip over the feature that you want to use.
Depending on which letter you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press N, the Insert tab is displayed, along with the KeyTips for the groups on that tab.
Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command.
Note: To cancel the action that you are taking and hide the KeyTips, press Alt.
Change the keyboard focus without using the mouse
Another way to use the keyboard to work with programs that feature the Office Ribbon is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse.
To do this | Press |
---|---|
Select the active tab of the Ribbon and activate the access keys. | Alt or F10. Press either of these keys again to move back to the document and cancel the access keys. |
Move to another tab of the Ribbon. | F10 to select the active tab, and then Left Arrow or Right Arrow |
Expand or collapse the Ribbon. | Ctrl+F1 |
Display the shortcut menu for the selected item. | Shift+F10 |
Move the focus to select each of the following areas of the window:
| F6 |
Move the focus to each command on the Ribbon, forward or backward, respectively. | Tab or Shift+Tab |
Move down, up, left, or right, respectively, among the items on the Ribbon. | Down Arrow, Up Arrow, Left Arrow, or Right Arrow |
Activate the selected command or control on the Ribbon. | Spacebar or Enter |
Open the selected menu or gallery on the Ribbon. | Spacebar or Enter |
Activate a command or control on the Ribbon so you can modify a value. | Enter |
Finish modifying a value in a control on the Ribbon, and move focus back to the document. | Enter |
Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.) | F1 |
Quick reference for Microsoft Word
Work with documents and web pages
Common tasks in Microsoft Word
To do this | Press |
---|---|
Create a nonbreaking space. | Ctrl+Shift+Spacebar |
Create a nonbreaking hyphen. | Ctrl+Shift+Hyphen |
Make letters bold. | Ctrl+B |
Make letters italic. | Ctrl+I |
Make letters underline. | Ctrl+U |
Decrease font size one value. | Ctrl+Shift+< |
Increase font size one value. | Ctrl+Shift+> |
Decrease font size 1 point. | Ctrl+[ |
Increase font size 1 point. | Ctrl+] |
Remove paragraph or character formatting. | Ctrl+Spacebar |
Copy the selected text or object. | Ctrl+C |
Cut the selected text or object. | Ctrl+X |
Paste text or an object. | Ctrl+V |
Paste special | Ctrl+Alt+V |
Paste formatting only | Ctrl+Shift+V |
Undo the last action. | Ctrl+Z |
Redo the last action. | Ctrl+Y |
Open the Word Count dialog box. | Ctrl+Shift+G |
Create, view, and save documents
To do this | Press |
---|---|
Create a new document. | Ctrl+N |
Open a document. | Ctrl+O |
Close a document. | Ctrl+W |
Split the document window. | Alt+Ctrl+S |
Remove the document window split. | Alt+Shift+C or Alt+Ctrl+S |
Save a document. | Ctrl+S |
Find, replace, and browse through text
To do this | Press |
---|---|
Open the Navigation task pane (to search document). | Ctrl+F |
Repeat find (after closing Find and Replace window). | Alt+Ctrl+Y |
Replace text, specific formatting, and special items. | Ctrl+H |
Go to a page, bookmark, footnote, table, comment, graphic, or other location. | Ctrl+G |
Switch between the last four places that you have edited. | Alt+Ctrl+Z |
Open a list of browse options. Press the arrow keys to select an option, and then press Enter to browse through a document by using the selected option. | Alt+Ctrl+Home |
Move to the previous browse object (set in browse options). | Ctrl+Page Up |
Move to the next browse object (set in browse options). | Ctrl+Page Down |
Switch to another view
To do this | Press |
---|---|
Switch to Print Layout view. | Alt+Ctrl+P |
Switch to Outline view. | Alt+Ctrl+O |
Switch to Draft view. | Alt+Ctrl+N |
Use Outline view
To do this | Press |
---|---|
Promote a paragraph. | Alt+Shift+Left Arrow |
Demote a paragraph. | Alt+Shift+Right Arrow |
Demote to body text. | Ctrl+Shift+N |
Move selected paragraphs up. | Alt+Shift+Up Arrow |
Move selected paragraphs down. | Alt+Shift+Down Arrow |
Expand text under a heading. | Alt+Shift+PLUS SIGN |
Collapse text under a heading. | Alt+Shift+Minus Sign |
Expand or collapse all text or headings. | Alt+Shift+A |
Hide or display character formatting. | The slash (/) key on the numeric keypad |
Show the first line of body text or all body text. | Alt+Shift+L |
Show all headings with the Heading 1 style. | Alt+Shift+1 |
Show all headings up to Heading n. | Alt+Shift+n |
Insert a tab character. | Ctrl+Tab |
Print and preview documents
To do this | Press |
---|---|
Print a document. | Ctrl+P |
Switch to print preview. | Alt+Ctrl+I |
Move around the preview page when zoomed in. | Arrow keys |
Move by one preview page when zoomed out. | Page Up or Page Down |
Move to the first preview page when zoomed out. | Ctrl+Home |
Move to the last preview page when zoomed out. | Ctrl+End |
Review documents
To do this | Press |
---|---|
Insert a comment. | Alt+Ctrl+M |
Turn change tracking on or off. | Ctrl+Shift+E |
Close the Reviewing Pane if it is open. | Alt+Shift+C |
Use the Full Screen Reading view
Note: Some screen readers may not be compatible with Full Screen Reading view.
To do this | Press |
---|---|
Go to beginning of document. | Home |
Go to end of document. | End |
Go to page n. | n, Enter |
Exit reading layout view. | Esc |
Insert references, footnotes, and endnotes
To do this | Press |
---|---|
Mark a table of contents entry. | Alt+Shift+O |
Mark a table of authorities entry (citation). | Alt+Shift+I |
Choose citation options | Alt+Shift+F12, Spacebar |
Mark an index entry. | Alt+Shift+X |
Insert a footnote. | Alt+Ctrl+F |
Insert an endnote. | Alt+Ctrl+D |
Work with web pages
To do this | Press |
---|---|
Insert a hyperlink. | Ctrl+K |
Go back one page. | Alt+Left Arrow |
Go forward one page. | Alt+Right Arrow |
Refresh. | F9 |
Edit and move text and graphics
Delete text and graphics
To do this | Press |
---|---|
Delete one character to the left. | BACKSPACE |
Delete one word to the left. | Ctrl+BACKSPACE |
Delete one character to the right. | DELETE |
Delete one word to the right. | Ctrl+DELETE |
Cut selected text to the Office Clipboard. | Ctrl+X |
Undo the last action. | Ctrl+Z |
Cut to the Spike. | Ctrl+F3 |
Copy and move text and graphics
To do this | Press |
---|---|
Open the Office Clipboard | Press Alt+H to move to the Home tab, and then press F,O. |
Copy selected text or graphics to the Office Clipboard. | Ctrl+C |
Cut selected text or graphics to the Office Clipboard. | Ctrl+X |
Paste the most recent addition or pasted item from the Office Clipboard. | Ctrl+V |
Move text or graphics once. | F2 (then move the cursor and press Enter) |
Copy text or graphics once. | Shift+F2 (then move the cursor and press Enter) |
When text or an object is selected, open the Create New Building Block dialog box. | Alt+F3 |
When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it. | Shift+F10 |
Cut to the Spike. | Ctrl+F3 |
Paste the Spike contents. | Ctrl+Shift+F3 |
Copy the header or footer used in the previous section of the document. | Alt+Shift+R |
Insert special characters
To insert this | Press |
---|---|
A field | Ctrl+F9 |
A line break | Shift+Enter |
A page break | Ctrl+Enter |
A column break | Ctrl+Shift+Enter |
An em dash | Alt+Ctrl+Minus Sign |
An en dash | Ctrl+Minus Sign |
An optional hyphen | Ctrl+Hyphen |
A nonbreaking hyphen | Ctrl+Shift+Hyphen |
A nonbreaking space | Ctrl+Shift+Spacebar |
The copyright symbol | Alt+Ctrl+C |
The registered trademark symbol | Alt+Ctrl+R |
The trademark symbol | Alt+Ctrl+T |
An ellipsis | Alt+Ctrl+Period |
A single opening quotation mark | Ctrl+`(single quotation mark), `(single quotation mark) |
A single closing quotation mark | Ctrl+' (single quotation mark), ' (single quotation mark) |
Double opening quotation marks | Ctrl+` (single quotation mark), Shift+' (single quotation mark) |
Double closing quotation marks | Ctrl+' (single quotation mark), Shift+' (single quotation mark) |
An AutoText entry | Enter (after you type the first few characters of the AutoText entry name and when the ScreenTip appears) |
Use character codes to insert characters
To do this | Press |
---|---|
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20AC, and then hold down Alt and press X. | The character code, Alt+X |
Find out the Unicode character code for the selected character | Alt+X |
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad. | Alt+the character code (on the numeric keypad) |
Select text and graphics
Select text by holding down Shift and using the arrow keys to move the cursor.
Extend a selection
To do this | Press |
---|---|
Turn extend mode on. | F8 |
Select the nearest character. | F8, and then press Left Arrow or Right Arrow |
Increase the size of a selection. | F8 (press once to select a word, twice to select a sentence, and so on) |
Reduce the size of a selection. | Shift+F8 |
Turn extend mode off. | Esc |
Extend a selection one character to the right. | Shift+Right Arrow |
Extend a selection one character to the left. | Shift+Left Arrow |
Extend a selection to the end of a word. | Ctrl+Shift+Right Arrow |
Extend a selection to the beginning of a word. | Ctrl+Shift+Left Arrow |
Extend a selection to the end of a line. | Shift+End |
Extend a selection to the beginning of a line. | Shift+Home |
Extend a selection one line down. | Shift+Down Arrow |
Extend a selection one line up. | Shift+Up Arrow |
Extend a selection to the end of a paragraph. | Ctrl+Shift+Down Arrow |
Extend a selection to the beginning of a paragraph. | Ctrl+Shift+Up Arrow |
Extend a selection one screen down. | Shift+Page Down |
Extend a selection one screen up. | Shift+Page Up |
Extend a selection to the beginning of a document. | Ctrl+Shift+Home |
Extend a selection to the end of a document. | Ctrl+Shift+End |
Extend a selection to the end of a window. | Alt+Ctrl+Shift+Page Down |
Extend a selection to include the entire document. | Ctrl+A |
Select a vertical block of text. | Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode |
Extend a selection to a specific location in a document. | F8+arrow keys; press Esc to cancel selection mode |
Select text and graphics in a table
To do this | Press |
---|---|
Select the next cell's contents. | Tab |
Select the preceding cell's contents. | Shift+Tab |
Extend a selection to adjacent cells. | Hold down Shift and press an arrow key repeatedly |
Select a column. | Use the arrow keys to move to the column's top or bottom cell, and then do one of the following:
|
Extend a selection (or block). | Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode |
Select an entire table. | Alt+5 on the numeric keypad (with NUM LOCK off) |
Move through your document
To move | Press |
---|---|
One character to the left | Left Arrow |
One character to the right | Right Arrow |
One word to the left | Ctrl+Left Arrow |
One word to the right | Ctrl+Right Arrow |
One paragraph up | Ctrl+Up Arrow |
One paragraph down | Ctrl+Down Arrow |
One cell to the left (in a table) | Shift+Tab |
One cell to the right (in a table) | Tab |
Up one line | Up Arrow |
Down one line | Down Arrow |
To the end of a line | End |
To the beginning of a line | Home |
To the top of the window | Alt+Ctrl+Page Up |
To the end of the window | Alt+Ctrl+Page Down |
Up one screen (scrolling) | Page Up |
Down one screen (scrolling) | Page Down |
To the top of the next page | Ctrl+Page Down |
To the top of the previous page | Ctrl+Page Up |
To the end of a document | Ctrl+End |
To the beginning of a document | Ctrl+Home |
To a previous revision | Shift+F5 |
After opening a document, to the location you were working in when the document was last closed | Shift+F5 |
Move around in a table
To move | Press |
---|---|
To the next cell in a row | Tab |
To the previous cell in a row | Shift+Tab |
To the first cell in a row | Alt+Home |
To the last cell in a row | Alt+End |
To the first cell in a column | Alt+Page Up |
To the last cell in a column | Alt+Page Down |
To the previous row | Up Arrow |
To the next row | Down Arrow |
Row up | Alt+Shift+Up Arrow |
Row down | Alt+Shift+Down Arrow |
Insert paragraphs and tab characters in a table
To insert | Press |
---|---|
New paragraphs in a cell | Enter |
Tab characters in a cell | Ctrl+Tab |
Use Overtype mode
To change the overtype settings so that you can access overtype mode by pressing INSERT, do the following:
Press Alt+F, T to open Word Options.
Press A to select ADVANCED, and then press Tab.
Press Alt+O to move to the Use the Insert key to control overtype mode check box.
Press the Spacebar to select the check box, and then press Enter.
To turn Overtype mode on or off, press INSERT.
Format characters and paragraphs
Copy formatting
To do this | Press |
---|---|
Copy formatting from text. | Ctrl+Shift+C |
Apply copied formatting to text. | Ctrl+Shift+V |
Change or resize the font
Note: The following keyboard shortcuts do not work in Full Screen Reading mode.
To do this | Press |
---|---|
Open the Font dialog box to change the font. | Ctrl+Shift+F |
Increase the font size. | Ctrl+Shift+> |
Decrease the font size. | Ctrl+Shift+< |
Increase the font size by 1 point. | Ctrl+] |
Decrease the font size by 1 point. | Ctrl+[ |
Apply character formats
To do this | Press |
---|---|
Open the Font dialog box to change the formatting of characters. | Ctrl+D |
Change the case of letters. | Shift+F3 |
Format all letters as capitals. | Ctrl+Shift+A |
Apply bold formatting. | Ctrl+B |
Apply an underline. | Ctrl+U |
Underline words but not spaces. | Ctrl+Shift+W |
Double-underline text. | Ctrl+Shift+D |
Apply hidden text formatting. | Ctrl+Shift+H |
Apply italic formatting. | Ctrl+I |
Format letters as small capitals. | Ctrl+Shift+K |
Apply subscript formatting (automatic spacing). | Ctrl+Equal Sign |
Apply superscript formatting (automatic spacing). | Ctrl+Shift+PLUS SIGN |
Remove manual character formatting. | Ctrl+Spacebar |
Change the selection to the Symbol font. | Ctrl+Shift+Q |
View and copy text formats
To do this | Press |
---|---|
Display nonprinting characters. | Ctrl+Shift+* (asterisk on numeric keypad does not work) |
Review text formatting. | Shift+F1 (then click the text with the formatting you want to review) |
Copy formats. | Ctrl+Shift+C |
Paste formats. | Ctrl+Shift+V |
Set the line spacing
To do this | Press |
---|---|
Single-space lines. | Ctrl+1 |
Double-space lines. | Ctrl+2 |
Set 1.5-line spacing. | Ctrl+5 |
Add or remove one line space preceding a paragraph. | Ctrl+0 (zero) |
Align paragraphs
To do this | Press |
---|---|
Switch a paragraph between centered and left-aligned. | Ctrl+E |
Switch a paragraph between justified and left-aligned. | Ctrl+J |
Switch a paragraph between right-aligned and left-aligned. | Ctrl+R |
Left align a paragraph. | Ctrl+L |
Indent a paragraph from the left. | Ctrl+M |
Remove a paragraph indent from the left. | Ctrl+Shift+M |
Create a hanging indent. | Ctrl+T |
Reduce a hanging indent. | Ctrl+Shift+T |
Remove paragraph formatting. | Ctrl+Q |
Apply paragraph styles
To do this | Press |
---|---|
Open Apply Styles task pane. | Ctrl+Shift+S |
Open Styles task pane. | Alt+Ctrl+Shift+S |
Start AutoFormat. | Alt+Ctrl+K |
Apply the Normal style. | Ctrl+Shift+N |
Apply the Heading 1 style. | Alt+Ctrl+1 |
Apply the Heading 2 style. | Alt+Ctrl+2 |
Apply the Heading 3 style. | Alt+Ctrl+3 |
Close the Styles task pane
If the Styles task pane is not selected, press F6 to select it.
Press Ctrl+Spacebar.
Use the arrow keys to select Close, and then press Enter.
Insert and edit objects
Insert an object
Press Alt, N, J, and then J to open the Object dialog box.
Do one of the following.
Press Down Arrow to select an object type, and then press Enter to create an object.
Press Ctrl+Tab to switch to the Create from File tab, press Tab, and then type the file name of the object that you want to insert or browse to the file.
Edit an object
With the cursor positioned to the left of the object in your document, select the object by pressing Shift+Right Arrow.
Press Shift+F10.
Press the Tab key to get to Object name, press Enter, and then press Enter again.
Insert SmartArt graphics
Press and release Alt, N, and then M to select SmartArt.
Press the arrow keys to select the type of graphic that you want.
Press Tab, and then press the arrow keys to select the graphic that you want to insert.
Press Enter.
Insert WordArt
Press and release Alt, N, and then W to select WordArt.
Press the arrow keys to select the WordArt style that you want, and then press Enter.
Type the text that you want.
Press Esc to select the WordArt object, and then use the arrow keys to move the object.
Press Esc again to return to return to the document.
Mail merge and fields
Perform a mail merge
Note: You must be on the Mailings tab to use these keyboard shortcuts.
To do this | Press |
---|---|
Preview a mail merge. | Alt+Shift+K |
Merge a document. | Alt+Shift+N |
Print the merged document. | Alt+Shift+M |
Edit a mail-merge data document. | Alt+Shift+E |
Insert a merge field. | Alt+Shift+F |
Work with fields
To do this | Press |
---|---|
Insert a DATE field. | Alt+Shift+D |
Insert a LISTNUM field. | Alt+Ctrl+L |
Insert a PAGE field. | Alt+Shift+P |
Insert a TIME field. | Alt+Shift+T |
Insert an empty field. | Ctrl+F9 |
Update linked information in a Microsoft Word source document. | Ctrl+Shift+F7 |
Update selected fields. | F9 |
Unlink a field. | Ctrl+Shift+F9 |
Switch between a selected field code and its result. | Shift+F9 |
Switch between all field codes and their results. | Alt+F9 |
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. | Alt+Shift+F9 |
Go to the next field. | F11 |
Go to the previous field. | Shift+F11 |
Lock a field. | Ctrl+F11 |
Unlock a field. | Ctrl+Shift+F11 |
Language bar
Handwriting recognition
To do this | Press |
---|---|
Switch between languages or keyboard layouts. | Left Alt+Shift |
Display a list of correction alternatives. | +C |
Turn handwriting on or off. | +H |
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off. | Alt+~ |
Turn Korean IME on 101 keyboard on or off. | Right Alt |
Turn Chinese IME on 101 keyboard on or off. | Ctrl+Spacebar |
Tips
You can choose the key combination for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings.
The Windows logo key is available on the bottom row of keys on most keyboards.
Function key reference
Function keys
To do this | Press |
---|---|
Get Help or visit Microsoft Office.com. | F1 |
Move text or graphics. | F2 |
Repeat the last action. | F4 |
Choose the Go To command (Home tab). | F5 |
Go to the next pane or frame. | F6 |
Choose the Spelling command (Review tab). | F7 |
Extend a selection. | F8 |
Update the selected fields. | F9 |
Show KeyTips. | F10 |
Go to the next field. | F11 |
Choose the Save As command. | F12 |
Shift+Function key
To do this | Press |
---|---|
Start context-sensitive Help or reveal formatting. | Shift+F1 |
Copy text. | Shift+F2 |
Change the case of letters. | Shift+F3 |
Repeat a Find or Go To action. | Shift+F4 |
Move to the last change. | Shift+F5 |
Go to the previous pane or frame (after pressing F6). | Shift+F6 |
Choose the Thesaurus command (Review tab, Proofing group). | Shift+F7 |
Reduce the size of a selection. | Shift+F8 |
Switch between a field code and its result. | Shift+F9 |
Display a shortcut menu. | Shift+F10 |
Go to the previous field. | Shift+F11 |
Choose the Save command. | Shift+F12 |
Ctrl+Function key
To do this | Press |
---|---|
Expand or collapse the Ribbon. | Ctrl+F1 |
Choose the Print Preview command. | Ctrl+F2 |
Cut to the Spike. | Ctrl+F3 |
Close the window. | Ctrl+F4 |
Go to the next window. | Ctrl+F6 |
Insert an empty field. | Ctrl+F9 |
Maximize the document window. | Ctrl+F10 |
Lock a field. | Ctrl+F11 |
Choose the Open command. | Ctrl+F12 |
Ctrl+Shift+Function key
To do this | Press |
---|---|
Insert the contents of the Spike. | Ctrl+Shift+F3 |
Edit a bookmark. | Ctrl+Shift+F5 |
Go to the previous window. | Ctrl+Shift+F6 |
Update linked information in an Word 2010 source document. | Ctrl+Shift+F7 |
Extend a selection or block. | Ctrl+Shift+F8, and then press an arrow key |
Unlink a field. | Ctrl+Shift+F9 |
Unlock a field. | Ctrl+Shift+F11 |
Choose the Print command. | Ctrl+Shift+F12 |
Alt+Function key
To do this | Press |
---|---|
Go to the next field. | Alt+F1 |
Create a new Building Block. | Alt+F3 |
Exit Word 2010. | Alt+F4 |
Restore the program window size. | Alt+F5 |
Move from an open dialog box back to the document, for dialog boxes that support this behavior. | Alt+F6 |
Find the next misspelling or grammatical error. | Alt+F7 |
Run a macro. | Alt+F8 |
Switch between all field codes and their results. | Alt+F9 |
Display the Selection and Visibility task pane. | Alt+F10 |
Display Microsoft Visual Basic code. | Alt+F11 |
Alt+Shift+Function key
To do this | Press |
---|---|
Go to the previous field. | Alt+Shift+F1 |
Choose the Save command. | Alt+Shift+F2 |
Display the Research task pane. | Alt+Shift+F7 |
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. | Alt+Shift+F9 |
Display a menu or message for an available action. | Alt+Shift+F10 |
Choose Table of Contents button in the Table of Contents container when the container is active. | Alt+Shift+F12 |
Ctrl+Alt+Function key
To do this | Press |
---|---|
Display Microsoft System Information. | Ctrl+Alt+F1 |
Choose the Open command. | Ctrl+Alt+F2 |
See also
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
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Windows 10 was designed with touchscreens in mind, but Microsoft hasn't forgotten more traditional PC users. The operating system comes with plenty of built-in keyboard shortcuts -- including new shortcuts for the Command Prompt -- for those who prefer a physical keyboard.
Here's a handy list of the most useful keyboard shortcuts for navigating Windows 10. You might also find it useful to know how to open programs with keyboard shortcuts in Windows 10.
The basics
- Ctrl + A: Select all items in a window.
- Ctrl + C or Ctrl + Insert: Copy selected or highlighted item (e.g. text, images and so on).
- Ctrl + V or Shift + Insert: Paste selected or highlighted item.
- Ctrl + X: Cut selected or highlighted item.
- Ctrl + Z: Undo previous action.
- Ctrl + Y: Redo action.
- Ctrl + N: When File Explorer is your current window, open a new File Explorer window with the same folder path as the current window.
- Windows key + F1: Open 'how to get help in Windows 10' Bing search in default browser.
- Alt + F4: Close the current app or window.
- Alt + Tab: Switch between open apps or windows.
- Shift + Delete: Delete selected item permanently (skip the Recycle Bin).
Start menu and taskbar
You can use these keyboard shortcuts to open, close and otherwise control the Start menu and the taskbar.
- Windows key or Ctrl + Esc: Open Start menu.
- Windows key + X: Open the secret Start menu.
- Windows key + T: Cycle through the apps (including pinned apps) on the taskbar.
- Windows key + [Number]: Open the app pinned in the [number] position on the taskbar. For example, if you have Edge pinned in the first position on the taskbar and you click Windows key + 1, Edge will open. If the app is already open, a new instance or window will open.
- Windows key + Alt + [Number]: Open the right-click menu for the app pinned in the [number] position on the taskbar.
- Windows key + D: Show or hide desktop (Windows key + , will display the desktop briefly).
The desktop: Windows, Snap Assist and virtual desktops
These shortcuts control how individual windows act on your desktop, including virtual desktops.
- Windows key + M: Minimize all open windows.
- Windows key + Shift + M: Restore minimized windows.
- Windows key + Home: Minimize all windows except the selected or currently active window.
- Windows key + Up arrow: Maximize selected window.
- Windows key + Shift + Up arrow: Maximizes the active window vertically while maintaining its width.
- Windows key + Down arrow: Minimize selected window.
- Windows key + Left arrow or Right arrow: Snap selected window to the left or right half of the screen. (If the window is already there, Windows key + Up or Down will snap it into a quadrant.)
- Windows key + Shift + Left arrow or Right arrow: Move selected window to the left or right monitor.
- Windows key + Tab: Open Task view (virtual desktops).
- Windows key + Ctrl + D: Add new virtual desktop.
- Windows key + Ctrl + Right arrow: Move to the next virtual desktop (to the right).
- Windows key + Ctrl + Left arrow: Move to the previous virtual desktop (to the left).
- Windows key + Ctrl + F4: Close current virtual desktop.
The Windows key
These keyboard shortcuts use the Windows logo key to perform various tasks, such as launching both Windows and third-party apps.
- Windows key + A: Open the Action Center.
- Windows key + S: Open Cortana in text mode, so you can type in the search bar. (Windows key + Q does the same thing.)
- Windows key + C: Open Cortana in listening mode (similar to saying 'Hey, Cortana').
- Windows key + E: Open File Explorer.
- Windows key + F: Open the Windows 10 Feedback Hub.
- Windows key + Ctrl + F: Search for PCs on a network.
- Windows key + G: Open the Game bar.
- Windows key + H: Open the Share sidebar.
- Windows key + I: Open the Settings menu.
- Windows key + K: Open the Connect sidebar (for connecting to new Bluetooth devices or Miracast).
- Windows key + L: Lock your computer.
- Windows key + O: Lock screen orientation.
- Windows key + P: Open presentation or projection sidebar.
- Windows key + R: Open the Run window.
- Windows key + U: Open Ease of Access center.
- Windows key + W: open the Windows Ink Workspace for scribbling on tablets or touchscreen laptops.
- Windows key + Print Screen: Take a screenshot of the entire desktop and save it to the Screenshots folder in the Pictures folder.
- Windows key + (+) or (-): Zoom in and out with magnifier.
- Windows key + Esc: Exit magnifier.
Command Prompt
You can use these keyboard shortcuts inside the Windows 10 Command Prompt.
- Ctrl + C or Ctrl + Insert: Copy selected text to the clipboard.
- Ctrl + V or Shift + Insert: Paste copied text inside the Command Prompt.
- Ctrl + A: Select all text on current line. (If current line has no text, all text inside the Command Prompt will be selected.)
- Ctrl + Up or Down: Move screen one line up or down.
- Ctrl + F: Search Command Prompt via Find window.
- Ctrl + M: Enter Mark mode (allows you to select text with mouse). Once Mark mode is enabled, you can use the arrow keys to move the cursor around.
- Shift + Up or Down: Move cursor up or down one line and select text.
- Shift + Left or Right: Move cursor left or right one character and select text.
- Ctrl + Shift + Left or Right: Move cursor left or right one word and select text.
- Shift + Page Up or Page Down: Move cursor up or down one screen and select text.
- Shift + Home or End: Move cursor to beginning or end of current line and select text.
- Ctrl + Shift + Home/End: Move cursor to beginning or end of screen buffer and select text and beginning or end of Command Prompt's output.
Update, July 12, 2017: This story was originally published on July 29, 2016 and has since been updated with more shortcuts.
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Many users find that using an external keyboard with keyboard shortcuts for Excel helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse.
Notes:
The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.
A comma sign (,) in a shortcut means that you need to press multiple keys in order.
This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Windows.
Notes:
To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.
If an action that you use often does not have a shortcut key, you can record a macro to create one.
Download our 50 time-saving Excel shortcuts quick tips guide.
Get these keyboard shortcuts in a Word document: Excel 2016 for Windows keyboard shortcuts
In this topic
Frequently used shortcuts
This table lists the most frequently used shortcuts in Excel.
To do this | Press |
---|---|
Close a workbook | Ctrl+W |
Open a workbook | Ctrl+O |
Go to the Home tab | Alt+H |
Save a workbook | Ctrl+S |
Copy | Ctrl+C |
Paste | Ctrl+V |
Undo | Ctrl+Z |
Remove cell contents | Delete |
Choose a fill color | Alt+H, H |
Cut | Ctrl+X |
Go to Insert tab | Alt+N |
Bold | Ctrl+B |
Center align cell contents | Alt+H, A, C |
Go to Page Layout tab | Alt+P |
Go to Data tab | Alt+A |
Go to View tab | Alt+W |
Open context menu | Shift+F10, or Context key |
Add borders | Alt+H, B |
Delete column | Alt+H, D, C |
Go to Formula tab | Alt+M |
Hide the selected rows | Ctrl+9 |
Hide the selected columns | Ctrl+0 |
Ribbon keyboard shortcuts
The ribbon groups related options on tabs. For example, on the Home tab, the Number group includes the Number Format option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.
You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell me or Search field. Press Alt again to see KeyTips for the options for the selected tab.
In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification pops up saying you're using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and use it. If you don't know the sequence, press Esc and use Key Tips instead.
Use the Access keys for ribbon tabs
To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs may appear depending on your selection in the worksheet.
To do this | Press |
---|---|
Move to the Tell me or Search field on the Ribbon and type a search term for assistance or Help content. | Alt+Q, then enter the search term. |
Open the File page and use Backstage view. | Alt+F |
Open the Home tab and format text and numbers and use the Find tool. | Alt+H |
Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes. | Alt+N |
Open the Page Layout tab and work with themes, page setup, scale, and alignment. | Alt+P |
Open the Formulas tab and insert, trace, and customize functions and calculations. | Alt+M |
Open the Data tab and connect to, sort, filter, analyze, and work with data. | Alt+A |
Open the Review tab and check spelling, add comments, and protect sheets and workbooks. | Alt+R |
Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros. | Alt+W |
Work in the ribbon with the keyboard
To do this | Press |
---|---|
Select the active tab on the ribbon, and activate the access keys. | Alt or F10. To move to a different tab, use access keys or the arrow keys. |
Move the focus to commands on the ribbon. | Tab keyor Shift+Tab |
Move down, up, left, or right, respectively, among the items on the Ribbon. | Arrow keys |
Activate a selected button. | Spacebar or Enter |
Open the list for a selected command. | Down arrow key |
Open the menu for a selected button. | Alt+Down arrow key |
When a menu or submenu is open, move to the next command. | Down arrow key |
Expand or collapse the ribbon. | Ctrl+F1 |
Open a context menu. | Shift+F10 Or, on a Windows keyboard, the Context key (between the right Alt and right Ctrl keys) |
Move to the submenu when a main menu is open or selected. | Left arrow key |
Keyboard shortcuts for navigating in cells
To do this | Press |
---|---|
Move to the previous cell in a worksheet or the previous option in a dialog. | Shift+Tab |
Move one cell up in a worksheet. | Up arrow key |
Move one cell down in a worksheet. | Down arrow key |
Move one cell left in a worksheet. | Left arrow key |
Move one cell right in a worksheet. | Right arrow key |
Move to the edge of the current data region in a worksheet. | Ctrl+Arrow key |
Enter the End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column. | End, Arrow key |
Move to the last cell on a worksheet, to the lowest used row of the rightmost used column. | Ctrl+End |
Extend the selection of cells to the last used cell on the worksheet (lower-right corner). | Ctrl+Shift+End |
Move to the cell in the upper-left corner of the window when Scroll Lock is turned on. | Home+Scroll Lock |
Move to the beginning of a worksheet. | Ctrl+Home |
Move one screen down in a worksheet. | Page Down |
Move to the next sheet in a workbook. | Ctrl+Page Down |
Move one screen to the right in a worksheet. | Alt+Page Down |
Move one screen up in a worksheet. | Page Up |
Move one screen to the left in a worksheet. | Alt+Page Up |
Move to the previous sheet in a workbook. | Ctrl+Page Up |
Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells. | Tab key |
Open the list of validation choices on a cell that has data validation option applied to it. | Alt+Down arrow key |
Cycle through floating shapes, such as text boxes or images. | Ctrl+Alt+5, then the Tab key repeatedly |
Exit the floating shape navigation and return to the normal navigation. | Esc |
Keyboard shortcuts for formatting cells
To do this | Press |
---|---|
Open the Format Cells dialog. | Ctrl+1 |
Format fonts in the Format Cells dialog. | Ctrl+Shift+F or Ctrl+Shift+P |
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference. | F2 |
Add or edit a cell comment. | Shift+F2 |
Open the Insert dialog to insert blank cells. | Ctrl+Shift+Plus sign (+) |
Open the Delete dialog to delete selected cells. | Ctrl+Minus sign (-) |
Enter the current time. | Ctrl+Shift+colon (:) |
Enter the current date. | Ctrl+semi-colon (;) |
Switch between displaying cell values or formulas in the worksheet. | Ctrl+grave accent (`) |
Copy a formula from the cell above the active cell into the cell or the Formula Bar. | Ctrl+apostrophe (') |
Move the selected cells. | Ctrl+X |
Copy the selected cells. | Ctrl+C |
Paste content at the insertion point, replacing any selection. | Ctrl+V |
Open the Paste Special dialog. | Ctrl+Alt+V |
Italicize text or remove italic formatting. | Ctrl+I or Ctrl+3 |
Bold text or remove bold formatting. | Ctrl+B or Ctrl+2 |
Underline text or remove underline. | Ctrl+U or Ctrl+4 |
Apply or remove strikethrough formatting. | Ctrl+5 |
Switch between hiding objects, displaying objects, and displaying placeholders for objects. | Ctrl+6 |
Apply an outline border to the selected cells. | Ctrl+Shift+ampersand (&) |
Remove the outline border from the selected cells. | Ctrl+Shift+underline (_) |
Display or hide the outline symbols. | Ctrl+8 |
Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. | Ctrl+D |
Apply the General number format. | Ctrl+Shift+tilde sign (~) |
Apply the Currency format with two decimal places (negative numbers in parentheses). | Ctrl+Shift+dollar sign ($) |
Apply the Percentage format with no decimal places. | Ctrl+Shift+percent sign (%) |
Apply the Scientific number format with two decimal places. | Ctrl+Shift+caret sign (^) |
Apply the Date format with the day, month, and year. | Ctrl+Shift+number sign (#) |
Apply the Time format with the hour and minute, and AM or PM. | Ctrl+Shift+at sign (@) |
Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. | Ctrl+Shift+exclamation point (!) |
Open the Insert hyperlink dialog. | Ctrl+K |
Check spelling in the active worksheet or selected range. | F7 |
Display the Quick Analysis options for selected cells that contain data. | Ctrl+Q |
Display the Create Table dialog. | Ctrl+L or Ctrl+T |
Keyboard shortcuts in the Paste Special dialog in Excel 2013
In Excel 2013, you can paste a specific aspect of the copied data like its formatting or value using the Paste Special options. After you’ve copied the data, press Ctrl+Alt+V, or Alt+E+S to open the Paste Special dialog.
Tip: You can also select Home > Paste > Paste Special.
To pick an option in the dialog, press the underlined letter for that option. For example, press the letter C to pick the Comments option.
To do this | Press |
---|---|
Paste all cell contents and formatting. | A |
Paste only the formulas as entered in the formula bar. | F |
Paste only the values (not the formulas). | V |
Paste only the copied formatting. | T |
Paste only comments attached to the cell. | C |
Paste only the data validation settings from copied cells. | N |
Paste all cell contents and formatting from copied cells. | H |
Paste all cell contents without borders. | X |
Paste only column widths from copied cells. | W |
Paste only formulas and number formats from copied cells. | R |
Paste only the values (not formulas) and number formats from copied cells. | U |
Keyboard shortcuts for making selections and performing actions
To do this | Press |
---|---|
Select the entire worksheet. | Ctrl+A or Ctrl+Shift+Spacebar |
Select the current and next sheet in a workbook. | Ctrl+Shift+Page Down |
Select the current and previous sheet in a workbook. | Ctrl+Shift+Page Up |
Extend the selection of cells by one cell. | Shift+Arrow key |
Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell. | Ctrl+Shift+Arrow key |
Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off. | F8 |
Add a non-adjacent cell or range to a selection of cells by using the arrow keys. | Shift+F8 |
Start a new line in the same cell. | Alt+Enter |
Fill the selected cell range with the current entry. | Ctrl+Enter |
Complete a cell entry and select the cell above. | Shift+Enter |
Select an entire column in a worksheet. | Ctrl+Spacebar |
Select an entire row in a worksheet. | Shift+Spacebar |
Select all objects on a worksheet when an object is selected. | Ctrl+Shift+Spacebar |
Extend the selection of cells to the beginning of the worksheet. | Ctrl+Shift+Home |
Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet. | Ctrl+A or Ctrl+Shift+Spacebar |
Select the current region around the active cell. | Ctrl+Shift+Asterisk (*) |
Select the first command on the menu when a menu or submenu is visible. | Home |
Repeat the last command or action, if possible. | Ctrl+Y |
Undo the last action. | Ctrl+Z |
Keyboard shortcuts for working with data, functions, and the formula bar
To do this | Press |
---|---|
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference. | F2 |
Expand or collapse the formula bar. | Ctrl+Shift+U |
Cancel an entry in the cell or Formula Bar. | Esc |
Complete an entry in the formula bar and select the cell below. | Enter |
Move the cursor to the end of the text when in the formula bar. | Ctrl+End |
Select all text in the formula bar from the cursor position to the end. | Ctrl+Shift+End |
Calculate all worksheets in all open workbooks. | F9 |
Calculate the active worksheet. | Shift+F9 |
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. | Ctrl+Alt+F9 |
Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated. | Ctrl+Alt+Shift+F9 |
Display the menu or message for an Error Checking button. | Alt+Shift+F10 |
Display the Function Arguments dialog when the insertion point is to the right of a function name in a formula. | Ctrl+A |
Insert argument names and parentheses when the insertion point is to the right of a function name in a formula. | Ctrl+Shift+A |
Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column | Ctrl+E |
Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected. | F4 |
Insert a function. | Shift+F3 |
Copy the value from the cell above the active cell into the cell or the formula bar. | Ctrl+Shift+Straight quotation mark (') |
Create an embedded chart of the data in the current range. | Alt+F1 |
Create a chart of the data in the current range in a separate Chart sheet. | F11 |
Define a name to use in references. | Alt+M, M, D |
Paste a name from the Paste Name dialog (if names have been defined in the workbook. | F3 |
Move to the first field in the next record of a data form. | Enter |
Create, run, edit, or delete a macro. | Alt+F8 |
Open the Microsoft Visual Basic For Applications Editor. | Alt+F11 |
Power Pivot keyboard shortcuts
Use the following shortcuts keyboard shortcuts with Power Pivot in Office 365, Excel 2019, Excel 2016, and Excel 2013.
Key combination | Description |
---|---|
Right-click | Open the context menu for the selected cell, column, or row. |
Ctrl+A | Select the entire table. |
Ctrl+C | Copy selected data. |
Ctrl+D | Delete the table. |
Ctrl+M | Move the table. |
Ctrl+R | Rename the table. |
Ctrl+S | Save the file. |
Ctrl+Y | Redo the last action. |
Ctrl+Z | Undo the last action. |
Ctrl+Spacebar | Select the current column. |
Shift+Spacebar | Select the current row. |
Shift+Page Up | Select all cells from the current location to the last cell of the column. |
Shift+Page Down | Select all cells from the current location to the first cell of the column. |
Shift+End | Select all cells from the current location to the last cell of the row. |
Shift+Home | Select all cells from the current location to the first cell of the row. |
Ctrl+Page Up | Move to the previous table. |
Ctrl+Page Down | Move to the next table. |
Ctrl+Home | Move to the first cell in the upper left corner of selected table. |
Ctrl+End | Move to the last cell in the lower right corner of selected table (the last row of the Add Column). |
Ctrl+Left arrow | Move to the first cell of selected row. |
Ctrl+Right arrow | Move to the last cell of selected row. |
Ctrl+Up arrow | Move to the first cell of selected column. |
Ctrl+Down arrow | Move to the last cell of selected column. |
Ctrl+Esc | Close a dialog or cancel a process, such as a paste operation. |
Alt+Down arrow | Open the AutoFilter Menu dialog. |
F5 | Open the Go To dialog. |
F9 | Recalculate all formulas in the Power Pivot window. For more information, see Recalculate Formulas in Power Pivot. |
Function keys
Key | Description |
---|---|
F1 |
|
F2 |
|
F3 |
|
F4 |
|
F5 |
|
F6 |
|
F7 |
|
F8 |
|
F9 |
|
F10 |
|
F11 |
|
F12 |
|
Other useful shortcut keys
Key | Description |
---|---|
Alt |
For example,
|
Arrow keys |
|
Backspace |
|
Delete |
|
End |
|
Enter |
|
Esc |
|
Home |
|
Page Down |
|
Page Up |
|
Spacebar |
|
Tab key |
|
See also
This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Mac.
Notes:
The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, refer to Mac Help for your version of the Mac OS, your utility application, or refer to Shortcut conflicts.
If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac.
Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel for Mac. However, not all do.
To quickly find a shortcut in this article, you can use the Search. Press Command+F, and then type your search words.
In this topic
Frequently used shortcuts
This table itemizes the most frequently used shortcuts in Excel for Mac.
Keyboard Shortcut Keys Minimum 50
To do this | Press |
---|---|
Paste | +V |
Copy | +C |
Clear | Delete |
Save | +S |
Undo | +Z |
Redo | +Y |
Cut | +X |
Bold | +B |
+P | |
Open Visual Basic | Option+F11 |
Fill Down | +D |
Fill Right | +R |
Insert cells | Control+Shift+= |
Delete cells | +Hyphen |
Calculate all open workbooks | += |
Close window | +W |
Quit Excel | +Q |
Display the Go To dialog | Control+G |
Display the Format Cells dialog | +1 |
Display the Replace dialog | Control+H |
Paste Special | +Control+V |
Underline | +U |
Italic | +I |
New blank workbook | +N |
New workbook from template | +Shift+P |
Display the Save As dialog | +Shift+S |
Display the Help window | F1 |
Select All | +A |
Add or remove a filter | +Shift+F |
Minimize or maximize the ribbon tabs | +Option+R |
Display the Open dialog | +O |
Check spelling | F7 |
Open the thesaurus | Shift+F7 |
Display the Formula Builder | Shift+F3 |
Open the Define Name dialog | +F3 |
Open the Create names dialog | +Shift+F3 |
Insert a new sheet * | Shift+F11 |
+P | |
Print preview | +P |
Shortcut conflicts
Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.
Change system preferences for keyboard shortcuts with the mouse
On the Apple menu, press System Preferences.
Press Keyboard.
In the tabs, press Shortcuts.
Click Mission Control.
Clear the check box for the keyboard shortcut that you want to use.
Work in windows and dialogs
To do this | Press |
---|---|
Expand or minimize the ribbon | +Option+R |
Switch to full screen view | +Control+F |
Switch to the next application | +Tab |
Switch to the previous application | +Shift+Tab |
Close the active workbook window | +W |
Copy the image of the screen and save it to | +Shift+3 |
Minimize the active window | Control+F9 |
Maximize or restore the active window | Control+F10 |
Hide Excel. | +H |
Move to the next box, option, control, or command | Tab |
Move to the previous box, option, control, or command | Shift+Tab |
Exit a dialog or cancel an action | ESC |
Perform the action assigned to the default command button (the button with the bold outline, often the OK button) | Return |
Cancel the command and close | ESC |
Move and scroll in a sheet or workbook
To do this | Press |
---|---|
Move one cell up, down, left, or right | Arrow keys |
Move to the edge of the current data region | +Arrow key |
Move to the beginning of the row | Home |
Move to the beginning of the sheet | Control+Home |
Move to the last cell in use on the sheet | Control+End |
Move down one screen | Page Down |
Move up one screen | Page Up |
Move one screen to the right | Option+Page Down |
Move one screen to the left | Option+Page Up |
Move to the next sheet in the workbook | Control+Page Down |
Move to the previous sheet in the workbook | Control+Page Down |
Scroll to display the active cell | Control+Delete |
Display the Go To dialog | Control+G |
Display the Find dialog | Control+F |
Access search (when in a cell or when a cell is selected) | +F |
Move between unlocked cells on a protected sheet | Tab key |
Tip: To use the arrow keys to move between cells in Excel for Mac 2011, you must turn Scroll Lock off. To toggle Scroll Lock off or on, press Shift+F14. Depending on the type of your keyboard, you might need to use the Control key, the Option key, or the key instead of the Shift key. If you are using a MacBook, you might need to attach a USB keyboard to use the F14 key combination.
Enter data on a sheet
To do this | Press |
---|---|
Edit the selected cell | F2 |
Complete a cell entry and move forward in the selection | Return |
Start a new line in the same cell | Control+Option+Return |
Fill the selected cell range with the text that you type | +Return |
Complete a cell entry and move up in the selection | Shift+Return |
Complete a cell entry and move to the right in the selection | Tab key |
Complete a cell entry and move to the left in the selection | Shift+Tab |
Cancel a cell entry | ESC |
Delete the character to the left of the insertion point, or delete the selection | Delete |
Delete the character to the right of the insertion point, or delete the selection |
|
Delete text to the end of the line | Control+ |
Move one character up, down, left, or right | Arrow keys |
Move to the beginning of the line | Home |
Insert a comment | Shift+F2 |
Open and edit a cell comment | Shift+F2 |
Fill down | Control+D |
Fill to the right | Control+R |
Define a name | Control+L |
Work in cells or the Formula bar
To do this | Press |
---|---|
Edit the selected cell | F2 |
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents | Delete |
Complete a cell entry | Return |
Enter a formula as an array formula | +Shift+Return |
Cancel an entry in the cell or formula bar | ESC |
Display the Formula Builder after you type a valid function name in a formula | Control+A |
Insert a hyperlink | +K |
Edit the active cell and position the insertion point at the end of the line | Control+U |
Open the Formula Builder | Shift+F3 |
Calculate the active sheet | Shift+F9 |
Display a contextual menu | Shift+F10 |
Start a formula | Equal (=) |
Toggle the formula reference style between absolute, relative, and mixed | +T |
Insert the AutoSum formula | +Shift+T |
Enter the date | Control+Semicolon (;) |
Enter the time | +Semicolon (;) |
Copy the value from the cell above the active cell into the cell or the formula bar | Control+Shift+Inch mark (') |
Alternate between displaying cell values and displaying cell formulas | Control+Grave accent (`) |
Copy a formula from the cell above the active cell into the cell or the formula bar | Control+Apostrophe (') |
Display the AutoComplete list | Control+Option+Down arrow key |
Define a name | Control+L |
Open the Smart Lookup pane | Control+Option+ +L |
Format and edit data
To do this | Press |
---|---|
Edit the selected cell | F2 |
Create a table | +T |
Insert a line break in a cell | +Option+Return |
Insert special characters like symbols, including emoji | Control+ +Spacebar |
Increase font size | +Shift+Right angle bracket (>) |
Decrease font size | +Shift+Left angle bracket (<) |
Align center | +E |
Align left | +L |
Display the Modify Cell Style dialog | +Shift+L |
Display the Format Cells dialog | +1 |
Apply the general number format | Control+Shift+Tilde (~) |
Apply the currency format with two decimal places (negative numbers appear in red with parentheses) | Control+Shift+Dollar sign ($) |
Apply the percentage format with no decimal places | Control+Shift+Percent sign (%) |
Apply the exponential number format with two decimal places | Control+Shift+Caret (^) |
Apply the date format with the day, month, and year | Control+Shift+Hash mark (#) |
Apply the time format with the hour and minute, and indicate AM or PM | Control+Shift+At symbol (@) |
Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values | Control+Shift+Exclamation mark (!) |
Apply the outline border around the selected cells | +Option+Zero (0) |
Add an outline border to the right of the selection | +Option+Right arrow key |
Add an outline border to the left of the selection | +Option+Left arrow key |
Add an outline border to the top of the selection | +Option+Up arrow key |
Add an outline border to the bottom of the selection | +Option+Down arrow key |
Remove outline borders | +Option+Hyphen |
Apply or remove bold formatting | +B |
Apply or remove italic formatting | +I |
Apply or remove underscoring | +U |
Apply or remove strikethrough formatting | +Shift+X |
Hide a column | +Right parenthesis ()) |
Unhide a column | +Shift+Right parenthesis ()) |
Hide a row | +Left parenthesis (() |
Unhide a row | +Shift+Left parenthesis (() |
Edit the active cell | Control+U |
Cancel an entry in the cell or the formula bar | ESC |
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents | Delete |
Paste text into the active cell | +V |
Complete a cell entry | Return |
Give selected cells the current cell's entry | +Return |
Enter a formula as an array formula | +Shift+Return |
Display the Formula Builder after you type a valid function name in a formula | Control+A |
Select cells, columns, or rows
To do this | Press |
---|---|
Extend the selection by one cell | Shift+Arrow key |
Extend the selection to the last nonblank cell in the same column or row as the active cell | +Shift+Arrow key |
Extend the selection to the beginning of the row | Shift+Home |
Extend the selection to the beginning of the sheet | Control+Shift+Home |
Extend the selection to the last cell used | Control+Shift+End |
Select the entire column | Control+Spacebar |
Select the entire row | Shift+Spacebar |
Select the entire sheet | +A |
Select only visible cells | +Shift+Asterisk (*) |
Select only the active cell when multiple cells are selected | Shift+Delete |
Extend the selection down one screen | Shift+Page Down |
Extend the selection up one screen | Shift+Page Up |
Alternate between hiding objects, displaying objects, | Control+6 |
Turn on the capability to extend a selection | F8 |
Add another range of cells to the selection | Shift+F8 |
Select the current array, which is the array that the | Control+Forward slash (/) |
Select cells in a row that don't match the value | Control+Backward slash () |
Select only cells that are directly referred to by formulas in the selection | Control+Shift+Left bracket ([) |
Select all cells that are directly or indirectly referred to by formulas in the selection | Control+Shift+Left brace ({) |
Select only cells with formulas that refer directly to the active cell | Control+Right bracket (]) |
Select all cells with formulas that refer directly or indirectly to the active cell | Control+Shift+Right brace (}) |
Work with a selection
To do this | Press |
---|---|
Copy | +C |
Paste | +V |
Cut | +X |
Clear | Delete |
Delete the selection | Control+Hyphen |
Undo the last action | +Z |
Hide a column | +Right parenthesis ()) |
Unhide a column | +Shift+Right parenthesis ()) |
Hide a row | +Left parenthesis (() |
Unhide a row | +Shift+Left parenthesis (() |
Move from top to bottom within the selection (down) * | Return |
Move from bottom to top within the selection (up) * | Shift+Return |
Move from left to right within the selection, | Tab key |
Move from right to left within the selection, | Shift+Tab |
Move clockwise to the next corner of the selection | Control+Period |
Group selected cells | +Shift+K |
Ungroup selected cells | +Shift+J |
* These shortcuts may move in another direction other than down or up. If you'd like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the direction you want to move in.
Use charts
To do this | Press |
---|---|
Insert a new chart sheet. * | F11 |
Cycle through chart object selection | Arrow keys |
Sort, filter, and use PivotTable reports
To do this | Press |
---|---|
Open the Sort dialog | +Shift+R |
Add or remove a filter | +Shift+F |
Display the Filter list or PivotTable page | Option+Down arrow key |
Outline data
Windows Basic Keyboard Shortcuts
To do this | Press |
---|---|
Display or hide outline symbols | Control+8 |
Hide selected rows | Control+9 |
Unhide selected rows | Control+Shift+Left parenthesis ( ( ) |
Hide selected columns | Control+Zero |
Unhide selected columns | Control+Shift+Right parenthesis ( ) ) |
Use function key shortcuts
Excel for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the FN key every time you use a function key shortcut.
Note: Changing system function key preferences affects how the function keys work for your Mac, not just Excel for Mac. After changing this setting, you can still perform the special features printed on a function key. Just press the FN key. For example, to use the F12 key to change your volume, you would press FN+F12.
If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key each time, you can change your Apple system preferences. For instructions, go to Change function key preferences with the mouse
The following table provides the function key shortcuts for Excel for Mac.
To do this | Press |
---|---|
Display the Help window | F1 |
Edit the selected cell | F2 |
Insert or edit a cell comment | Shift+F2 |
Open the Save dialog | Option+F2 |
Open the Formula Builder | Shift+F3 |
Open the Define Name dialog | +F3 |
Close | +F4 |
Display the Go To dialog | F5 |
Display the Find dialog | Shift+F5 |
Move to the Search Sheet dialog | Control+F5 |
Check spelling | F7 |
Open the thesaurus | Shift+F7 |
Extend the selection | F8 |
Add to the selection | Shift+F8 |
Display the Macro dialog | Option+F8 |
Calculate all open workbooks | F9 |
Calculate the active sheet | Shift+F9 |
Minimize the active window | Control+F9 |
Display a contextual menu, or 'right click' menu | Shift+F10 |
Maximize or restore the active window | Control+F10 |
Insert a new chart sheet* | F11 |
Insert a new sheet* | Shift+F11 |
Insert an Excel 4.0 macro sheet | +F11 |
Open Visual Basic | Option+F11 |
Display the Save As dialog | F12 |
Display the Open dialog | +F12 |
Change function key preferences with the mouse
On the Apple menu, press System Preferences.
Select Keyboard.
On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.
Drawing
To do this | Press |
---|---|
Toggle Drawing mode | +Control+Z |
See also
This article describes the keyboard shortcuts in Excel for iOS.
Notes:
If you're familiar with keyboard shortcuts on your MacOS computer, the same key combinations work with Excel for iOS using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of Excel.
To quickly find a shortcut, you can use the Search. Press Command+F and then type your search words.
In this topic
Navigate the worksheet
To | Press |
---|---|
Move one cell to the right | Tab |
Move one cell up, down, left, or right | Arrow keys |
Work with cells
To | Press |
---|---|
Moves to the cell to the right | Tab key |
Move within cell text | Arrow keys |
Copy | +C |
Paste | +V |
Cut | +X |
Undo | +Z |
Redo | +Y or +Shift+Z |
Bold | +B |
Italic | +I |
Underline | +U |
Select all | +A |
Select a range of cells | Shift+Left or Right arrow key |
Insert a line break within a cell | Alt+Return |
Move cursor to the beginning of the current line within a cell | +Left arrow key |
Move cursor to the end of the current line within a cell | +Right arrow key |
Move cursor to the beginning of the current cell | +Up arrow key |
Move cursor to the end of the current cell | +Down arrow key To do this, refrigerate the can of coconut milk overnight, open up the can, and scoop the layer of thick white cream off the top. Instead of using the whole can of coconut milk, just use the extra-thick creamy layer that rises to the top. You can also make a fairly thick yogurt without using any thickener at all. Greek non dairy yogurt. |
Within a cell that contains a line break, move cursor up by one paragraph | Option+Up arrow key |
Within a cell that contains a line break, move cursor down by one paragraph | Option+Down arrow key |
Move cursor right by one word | Option+Right arrow key |
Move cursor left by one word | Option+Left arrow key |
See also
This article describes the keyboard shortcuts in Excel for Android.
Notes:
If you're familiar with keyboard shortcuts on your Windows computer, the same key combinations work with Excel for Android using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of Excel.
To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.
In this topic
Navigate the worksheet
To | Press |
---|---|
Move one cell to the right | Tab key |
Move one cell up, down, left, or right | Arrow keys |
Work with cells
To | Press |
---|---|
Save | Control+S |
Copy | Control+C |
Paste | Control+V |
Copy formatting | Control+Shift+C |
Cut | Control+X |
Undo | Control+Z |
Redo | Control+Y or |
Bold | Control+B |
Italic | Control+I |
Underline | Control+U |
Select all | Control+A |
Find | Control+F |
Insert a line break within a cell | Alt+Enter |
See also
This article describes the keyboard shortcuts in Excel Mobile.
Notes:
If you're familiar with keyboard shortcuts on your Windows computer, the same key combinations work with Excel Mobile using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of Excel.
To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.
In this topic
Navigate the worksheet
To | Press |
---|---|
Move one cell to the right | Tab key |
Move one cell up, down, left, or right | Arrow keys |
Extend selection left one cell | Shift+Left arrow key |
Extend selection right one cell | Shift+Right arrow key |
Extend selection left to the first cell | Shift+Control+Left arrow key |
Extend selection right to the last cell | Shift+Control+Right arrow key |
Move one character to the left | Control+Left arrow key (after tapping in the formula bar) |
Move one character to the right | Control+Right arrow key (after tapping in the formula bar) |
Move cursor one word to the left | Control+Left arrow key (after tapping in the formula bar) |
Move cursor one word to the right | Control+Right arrow key (after tapping in the formula bar) |
Select or cancel the selection of one character to the left | Shift+Left arrow key (after tapping in the formula bar) |
Select or cancel the selection of one character to the right. | Shift+Right arrow key (after tapping in the formula bar) |
Display shortcut menu | Shift+F10 |
Next Pane | F6 |
Cycle through floating shapes, such as text boxes or images. | Ctrl+Alt+5, and then the Tab key repeatedly |
Exit the floating shape navigation and return to the normal navigation. | Esc |
Work with cells
To | Press |
---|---|
Save | Control+S |
Copy | Control+C |
Cut | Control+X |
Paste | Control+V |
Undo | Control+Z |
Redo | Control+Y |
Bold | Control+B |
Italic | Control+I |
Underline | Control+U |
Select all | Control+A |
Find | Control+F |
Repeat | Control+Y |
Replace | Control+H |
Insert table | Control+T |
Insert a line break within a cell | Alt+Enter |
Clear selected cell | Delete |
See also
This article describes the keyboard shortcuts in Excel Online on Windows.
Notes:
To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.
When you use Excel Online, we recommend that you use Microsoft Edge as your web browser. Because Excel Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Excel Online.
If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office Online. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.
In this article
Quick tips for using keyboard shortcuts with Excel Online
You can find any command quickly by pressing Alt+Windows logo key+Q to jump to Tell Me, In Tell Me, you can just type a word or the name of a command you want (available only in Editing view). Tell Me searches for related options, and provides a list. Use the Up and Down arrow keys to select a command, and then press Enter.
To jump to a particular cell in a workbook, use the Go To option: press Ctrl+G, type the cell reference (such as B14), and then press Enter.
If you use a screen reader, see Common tasks in Excel Online.
Frequently used shortcuts
These are the most frequently used shortcuts for Excel Online.
To do this | Press |
---|---|
Go to a specific cell | Ctrl+G |
Move down | Page Down or Down arrow key |
Move up | Page Up or Up arrow key |
Ctrl+P | |
Copy | Ctrl+C |
Paste | Ctrl+V |
Cut | Ctrl+X |
Undo | Ctrl+Z |
Open workbook | Ctrl+O |
Close workbook | Ctrl+W |
Save As | Alt+F2 |
Find | Ctrl+F |
Bold | Ctrl+B |
Open context menu |
|
Tell me | Alt+Q |
Find | Ctrl+F or Shift+F3 |
Repeat Find, downward | Shift+F4 |
Repeat Find, upward | Ctrl+Shift+F4 |
Insert chart | Alt+F1 |
Access keys: Shortcuts for using the ribbon
Excel Online offers access keys, keyboard shortcuts to navigate the ribbon. If you’ve used access keys to save time on Excel for desktop computers, you’ll find access keys very similar in Excel Online.
In Excel Online, access keys all start with Alt+Windows logo key, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Windows logo key+R.
If you're using Excel Online on a Mac computer, press Control+Option to start.
To get to the ribbon, press Alt+Windows logo key, or press Ctrl+F6 until you reach the Home tab
To move between tabs on the ribbon, press the Tab key.
To hide the ribbon so you have more room to work, press Ctrl+F1. Repeat to display the ribbon again.
Go to the access keys for the ribbon
To go directly to a tab on the Ribbon, press one of the following access keys:
To do this | Press |
---|---|
Go to the Tell Me field on the ribbon and type a search term. | Alt+Windows logo key, Q |
Open the File tab and use the Backstage view | Alt+Windows logo key, F |
Open the Home tab and format text and numbers, or use other tools such as Find. | Alt+Windows logo key, H |
Open the Insert tab and insert a function, table, chart, hyperlink, or comment. | Alt+Windows logo key, N |
Open the Data tab and refresh connections or use data tools. | Alt+Windows logo key, A |
Open the Review tab and use the Accessibility Checker or work with comments. | Alt+Windows logo key, R |
Open the View tab to choose a view, freeze rows or columns in your worksheet, or show gridlines and headers | Alt+Windows logo key, W |
Work in the ribbon tabs and menus
The shortcuts in this table can save time when you work with the ribbon tabs and ribbon menus
To do this | Press |
---|---|
Select the active tab of the Ribbon, and activate the access keys. | Alt+Windows logo key. To move to a different tab, use an access key or the Tab key. |
Move the focus to commands on the Ribbon. | Enter, then the Tab key or Shift+Tab |
Activate a selected button. | Spacebar or Enter |
Open the list for a selected command | Spacebar or Enter |
Open the menu for a selected button. | Alt+Down arrow key |
When a menu or submenu is open, move to the next command. | Esc |
Keyboard shortcuts for editing cells
Tips: If a spreadsheet opens in the Reading view, editing commands won’t work. To switch to Edit view, do the following:
To move the focus out of the worksheet, press Ctrl+F6.
Press the Tab key until you reach the Edit Workbook list, and then press Spacebar.
Press the Down arrow key until you reach the Edit in Excel Online option, and then press Enter to select it.
To do this | Press |
---|---|
Insert a row above the current row | Alt+Windows logo key+H, I, R |
Insert a column to the left of the current column | Alt+Windows logo key+H, I, C |
Cut | Ctrl+X |
Copy | Ctrl+C |
Paste | Ctrl+V |
Undo | Ctrl+Z |
Redo | Ctrl+Y |
Start a new line in the same cell | Alt+Enter |
Insert hyperlink | Ctrl+K |
Insert Table | Ctrl+L |
Insert function | Shift+F3 |
Increase font size | Ctrl+Shift+Right angle bracket (>) |
Decrease font size | Ctrl+Shift+Left angle bracket (<) |
Apply a Filter | Alt+Windows logo key+A, T |
Re-apply a Filter | Ctrl+Alt+L |
Keyboard shortcuts for entering data
To do this | Press |
---|---|
Complete cell entry and select the cell below | Enter |
Complete cell entry and select the cell above | Shift+Enter |
Complete cell entry and select the next cell in the row | Tab key |
Complete cell entry and select the previous cell in the row | Shift+Tab |
Cancel cell entry | Esc |
Keyboard shortcuts for editing data within a cell
To do this | Press |
---|---|
Edit selected cell | F2 |
Cycle through all the various combinations of absolute and relative references when a cell reference or range is selected in a formula. | F4 |
Clear selected cell | Delete |
Clear selected cell and start editing | Backspace |
Go to beginning of cell line | Home |
Go to end of cell line | End |
Select right by character | Shift+Right arrow key |
Select to beginning of cell data | Shift+Home |
Select to end of cell data | Shift+End |
Select left by character | Shift+Left arrow key |
Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next non-blank cell. | Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key |
Keyboard shortcuts for formatting cells
To do this | Press |
---|---|
Bold | Ctrl+B |
Italics | Ctrl+I |
Underline | Ctrl+U |
Paste formatting | Shift+Ctrl+V |
Apply the outline border to selected cells | Ctrl+Shift+Ampersand (&) |
Keyboard shortcuts for moving and scrolling within worksheets
To do this | Press |
---|---|
Up one cell | Up arrow key, or Shift+Enter |
Down one cell | Down arrow key, or Enter |
Move right one cell | Right arrow key, or the Tab key |
Go to the beginning of the row Free movies twilight part 1. | Home |
Go to cell A1 | Ctrl+Home |
Go to the last cell of used range | Ctrl+End |
Move down one screen (28 rows) | Page Down |
Move up one screen (28 rows) | Page Up |
Move to the edge of the current data region | Ctrl+Right arrow key or Ctrl+Left arrow key |
Move between ribbon and workbook content | Ctrl+F6 |
Move to a different ribbon tab | Tab key Press Enter to go to the ribbon for that tab. |
Insert new sheet | Shift+F11 |
Switch to next sheet | Alt+Control+Page Down |
Switch to previous sheet | Alt+Control+Page Up |
Keyboard shortcuts for working with objects
To do this | Press |
---|---|
Open menu/Drill down | Alt+Down arrow key |
Drill up | Alt+Up arrow key |
Follow hyperlink | Ctrl+Enter |
Open Comment pane while editing | Shift+F2 |
Keyboard shortcuts for selecting cells, rows, columns, and objects
To do this | Press |
---|---|
Select a range of cells | Shift+Arrow keys |
Select an entire column | Ctrl+Spacebar |
Select a entire row | Shift+Spacebar |
Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell. | Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key |
Keyboard shortcuts for moving within a selected range
To do this | Press |
---|---|
From top to bottom (or forward through selection) | Enter |
From bottom to top (or back through selection) | Shift+Enter |
Forward through a row (or down through a single-column selection) | Tab key |
Back through a row (or up through a single-column selection) | Shift+Tab |
Keyboard shortcuts for calculating data
To do this | Press |
---|---|
Calculate workbook (refresh) | F9 |
Full calculate | Ctrl+Shift+Alt+F9 |
Refresh external data | Alt+F5 |
Refresh all external data | Ctrl+Alt+F5 |
Auto Sum | Alt+Equals (=) |
Accessibility Shortcuts Menu (Alt+Shift+A)
Get easy access to common features by using the following shortcuts:
To do this | Press |
---|---|
Move among landmark regions | Ctrl+F6 or Ctrl+Shift+F6 |
Move within the landmark regions | Tab key or Shift+Tab |
Go to Tell Me box to run any command | Alt+Q |
Display or hide Key Tips or access the ribbon | Alt+Windows logo key |
Edit selected cell | F2 |
Go to a specific cell | Ctrl+G |
Move to a different worksheet in the workbook | Ctrl+Alt+Page Up or Ctrl+Alt+Page Down |
Open context menu | Shift+F10 |
Read row header | Ctrl+Alt+Shift+T |
Read row until active cell | Ctrl+Alt+Shift+Home |
Read row from active cell | Ctrl+Alt+Shift+End |
Read column header | Ctrl+Alt+Shift+H |
Read column until active cell | Ctrl+Alt+Shift+Page Up |
Read column from active cell | Ctrl+Alt+Shift+Page Down |
Dialogs moving option | Ctrl+Alt+Spacebar |